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Bylaws

Columbia Youth Soccer Association

BYLAWS

Article I- Name and Purpose:

The name of the organization shall be Columbia Youth Soccer Association Inc. (C.Y.S.A.).

The official colors for C.Y.S.A. are yellow and black.

The purpose of C.Y.S.A. is to promote soccer for youth of all ages in Columbia County and surrounding areas.

 Membership shall consist of the Members of the C.Y.S.A. Board of Directors.

C.Y.S.A. Board Members and Meetings:

Meetings will be held on a monthly basis on a date and time approved by the members present at a current meeting and that is best for all members. This should help to provide for the maximum number of attending members at each meeting.

Special meetings may be called by the C.Y.S.A. President with a three day notice. Meetings held with less than a three day notice shall be considered an emergency Meeting. (see below)

For procedural issues Roberts Rule of Order shall be utilized but is not mandated.

C.Y.S.A. Board Members receive no compensation except reasonable expenses approved by the board.

A quorum is considered any number of board members present at a scheduled board meeting.

A simple majority of members present shall decide all rulings, requests and questions except amendments to constitution and bylaws, and board member dismissal that require approval by a two-thirds majority of the respective governing body. Policies and Procedures will be under authority of the respective governing body but must not conflict with the Constitution of the United States of America, state and local laws and rules and regulations of F.I.F.A. and F.Y.S.A.

Any officer missing three successive scheduled meetings without cause will have his/her position terminated. The President will appoint a successor until the next scheduled election.

 C.Y.S.A. will be administered by the Executive Board chaired by the CYSA President. The Executive Board will have the authority to:

A.     Conduct all business of the Executive Board

B.      Enforce the CYSA Constitution and Bylaws, Executive Board Policies and Procedures, Recreational Policies and Procedures, Playing Rules and any other rules adopted by C.Y.S.A.

C.     Fill any vacancy among the members of the Executive Board

D.     Enforce the Laws of the Game and rulings of, U.S.S.F., U.S.Y.S.A., and F.I.F.A.

E.      Settle all appeals  made to  Columbia Youth Soccer Association

F.      Make decisions on all C.Y.S.A.  matters not covered by the Constitution and Bylaws, Policies, and Procedures, Playing Rules or other rules adopted by C.Y.S.A..

G.     Administer the finances of CYSA to include :

1)      Develop the annual budget.

2)       Approve by majority any other expense that exceeds $500.

3)      Develop a marketing plan for the express purpose of seeking additional funding sources for the association.

C.Y.S.A. Board Member Elections: will be held on an annual at the April meeting to fill vacant and challenged positions. If no positions are challenged by another person the C.Y.S.A. Board of Directors will continue without the need for vote for another year with the exception of the president which is voted on every two years.  C.Y.S.A. will have NO term limitations for any positions. Only challenged and new positions will be voted on and will be done on a hard ballot. New terms of service begin May 1 each year.

RECREATIONAL TEAM FORMATION:

All teams are separated by CYSA board members. Requests are honored when possible and when it is in the best interest of the player and the game. There are no guarantees concerning team placement All recreational soccer teams may have 4 requests per team. Request include Coaches child, Sponsors child and 2 other children that request the coach or to play with a certain player. If the coach or sponsor does NOT have a child on that team, the team may have a total of 4 requests per team.

Recreational Coaches/Assistant/Team Mom:

All coaches MUST pass the FYSA Risk Management Check conducted in Got Soccer before being allowed to coach any player or team registered with CYSA.

Each recreation soccer team may have (1) Head coach (1) Assistant Coach and (1) Team parent on the side line at all games. All assistant coaches and team parents should be picked from the team players parents or guardians.

Recreational Players:

Recreational team players commit to a team for one scheduled season i.e.:  (spring or summer) and are considered in open pool at the playing of the last game of each season.

Columbia Stinger Travel Soccer:

Registration:

Travel team registration will be conducted by the volunteering coach. All fees and forms will be turned into the C.Y.S.A. registrar. No player pass or roster will be issued until all fees are paid.

 

Travel Coach:

All travel teams may have (1) Head coach and (1) Assistant coach on the sideline.  Any team having more than (1) Assistant coach will be charged a fee of $25.00. All travel coaches must be approved by the C.Y.S.A. Board of Directors prior to team formation.

All coaches MUST pass the FYSA Risk Management Check conducted in Got Soccer before being allowed to coach any player or team registered with CYSA.

The Travel Coach will be responsible for the collection and registration of all players

Travel Players:

All Travel players are placed on teams at the request of the player and the coach. Players commit to a team for one year. The year begins with the first game in the fall and ends with the last game the following spring. Players are considered to be free agents from the last game in the spring to the first game in the fall. Once a player commits to a team and the first game in the fall has been played the player may not change teams without the permission of both team coaches. Players may be dual rostered for an additional fee of $25.00.

TOPSoccer: 

TOPSoccer is designed to reach and meet the needs of children aged 5-19 years with physical and/or mental disabilities. The program caters to player development rather than competition. TOPSoccer takes the kids off the sidelines and allows them to participate in the game of soccer. 

Through the efforts of US Youth Soccer, FYSA, and Columbia Youth Soccer Association, the children participating in the TOPSoccer program will have the opportunity to develop a sense of belonging on and off the soccer field as well as learn the value of being part of a team, improve their self-esteem, fitness and social skills.

There is no fee for participation or volunteering in the program.

Player/Coach/Parent/Spectator Code of Ethics:

CYSA Utilizes the FYSA code of ethics listed below:

 

 

FYSA CODE OF ETHICS

Players

·       I will encourage good sportsmanship from fellow players, coaches, officials and parents at all times.

·       I will remember that soccer is an opportunity to learn and have fun.

·       I deserve to play in an environment that is free of drugs, tobacco, and alcohol; and expect everyone to refrain from their use at all soccer games.

·       I will do the best I can each day, remembering that all players have talents and weaknesses the same as I do.

·       I will treat my coaches, other players and coaches, game officials, other administrators, and fans with respect at all times; regardless of race, sex, creed, or abilities, and I will expect to be treated accordingly.

·       I will concentrate on playing soccer. Always giving my best effort.

·       I will play by the rules at all times.

·       I will at all times control my temper, resisting the temptation of retaliation.

·       I will always exercise self-control.

·       My conduct during competition towards play of the game and all officials shall be in accordance with appropriate behavior and in accordance with FIFA’s “Laws of the Game,” and in adherence to FYSA rules.

·       While traveling, I shall conduct myself so as to bring credit to myself and my team.

·       I shall not possess, consume or distribute before, during or after any game or at any other time at the field and/or game complex alcohol, tobacco, illegal drugs or unauthorized prescription drugs.

·       I will never use abusive or insulting language. I will treat everyone with dignity.

Coaches/Volunteers

·       I will never place the value of winning before the safety and welfare of all players.

·       I will always show respect for players, other coaches, and game officials.

·       I will lead by example, demonstrating fair play and sportsmanship at all times.

·       I will demonstrate knowledge of the rules of the game, and teach these rules to my players.

·       I will never use abusive or insulting language. I will treat everyone with dignity.

·       I will not tolerate inappropriate behavior, regardless of the situation.

·       I will not allow the use of anabolic agents or stimulants, drugs, tobacco, or alcohol by any of my players.

·       I will never knowingly jeopardize the eligibility and participation of a student-athlete.

·       Youth have a greater need for example than criticism. I will be the primary soccer role model.

·       I will at all times conduct myself in a positive manner.

·       Coaching is motivating players to produce their best effort, inspiring players to learn, and encouraging players to be winners.

·       My actions on sidelines during games shall be in the spirit of “good sportsmanship” at all times. Profanity, profane gestures, arguing, inciting disruptive behavior by spectators and/or players, or any conduct not in the spirit of good sportsmanship, shall require disciplinary action from the affiliate.

·       I shall not possess, consume or distribute before, during or after any game or at any other time at the field and/or game complex alcohol, tobacco, illegal drugs or unauthorized prescription drugs.

·       I will refrain from any activity or conduct that may be detrimental or reflect adversely upon FYSA, its members or its programs.

·       I will accurately and completely complete the coach/volunteer application form and by application attest to the accuracy of the information submitted.

Parents/Spectators

·       I will encourage good sportsmanship by demonstrating positive support for all players, coaches, game officials, and administrators at all times.

·       I will place the emotional and physical well-being of all players ahead of any personal desire to win.

·       I will support the coaches, officials, and administrators working with my child, in order to encourage a positive and enjoyable experience for all.

·       I will remember that the game is for the players, not for the adults.

·       I will ask my child to treat other players, coaches, game officials, administrators, and fans with respect.

·       I will always be positive.

·       I will always allow the coach to be the only coach.

·       I will not get into arguments with the opposing team’s parents, players, or coaches.

·       I will not come onto the field for any reason during the game.

·       I will not criticize game officials.

·       I shall not possess, consume or distribute before, during or after any game or at any other time at the field and/or game complex alcohol, tobacco, illegal drugs or unauthorized prescription drugs.

·       I will refrain from any activity or conduct that may be detrimental or reflect adversely upon FYSA, its members or its programs.

Failure to comply may result in the suspension of your privilege to participate in FYSA sanctioned events, for the following periods:

1st offense -- suspension for a minimum of thirty (30) days to a maximum of five (5) years.

2nd offense -- suspension for a minimum of one (1) year to a maximum of ten (10) years.

3rd offense -- suspension for a minimum of five (5) years to a maximum of fifty (50) years.

Complaints/Grievances:

All complaints and/or grievances by players, parents or other persons must be submitted in writing to an active CYSA Board in order to be considered valid. The Complaint must include details of the situation or event with a contact name and information. All complaints will be reviewed by the CYSA Board of Directors at the next scheduled meeting and a written response will be provided by the President. In cases where the situation involves the safety of any person or could involve damage to CYSA or County property will be immediately addressed by the Executive Committee. A written response will be provided ASAP.

CYSA SPONSORSHIP:

Sponsors will be contacted and utilized for all recreational (winter and summer) seasons.

Sponsorship fees will be turned in to the Treasurer and utilized to offset referee and other fees related to the soccer season.

Fee for summer and winter recreation teams is $250.00 per season

Fee for TOPSoccer sponsorships is ,000.00 per year

 CYSA Records and General Procedures:

All CYSA financial transactions will be recorded In a Quick books program and a backup stored in a drop box program

All CYSA records will be archived at the in a neat receipt program and hard copies archived in a secure location.

All expenditures over $500 that are for non-operational purposes must be board approved prior to the expenditure being accrued. Operational expenditures include but are not limited to field, field preparation, concessions and FYSA expenses. Voting which is in reference to elections, policy change will be conducted on a ballot and a record kept of same for 2 years. Rules of play except as modified herein shall be in accordance with FIFA and FYSA.

 

 

 

Board of Directors Duties and Responsibilities:

 President:

Be responsible for the overall operation of C.Y.S.A. and will preside over all Executive Board meetings. Serve ex-officio on all board committees. Appoint special committees as necessary to enhance operation of C.Y.S.A. Represent or appoint a delegate to represent C.Y.S.A. at all meetings of C.Y.S.A. affiliates or organizations with which C.Y.S.A. has affairs to include but not limited to the Columbia County Board of County Commissioners. Cast the deciding vote in case of a tie at Executive Board meetings.

Shall be responsible for all C.Y.S.A. accounts. Advise on policies and procedures for internal financial controls. Maintain current signature cards for disbursement of Board funds. Be the authorized check signer. Coordinate the preparation of the annual budget. Be responsible for filing or assist in filing any necessary government reports and documents.

Coordinate with the paid CPA to ensure proper procedures are being followed.

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Vice-President:

 Will assume the responsibilities of the president in his/her absence. Vice President will be the alternate check signer in the absence of the treasurer.

  Secretary:

      Be responsible for the Executive Board action records and provide a report at all scheduled    Executive Board Meetings. Be responsible for the minutes at all Executive Board Meetings and functions

 Treasurer:

Shall be responsible for all C.Y.S.A. accounts. Advise on policies and procedures for internal financial controls. Maintain current signature cards for disbursement of Board funds. Be an authorized check signer. Coordinate the preparation of the annual budget. Be responsible for filing or assist in filing any necessary government reports and documents.

 

Recreational Soccer Director:

Responsible for coordination of referees, field procedures, parent and visitor conduct during recreational seasons. Assists with coaching and travel recruitment.

Responsible for the recruitment and management of all recreational coaches to include but not limited to: Information dissemination, policy adherent, and ensures that all coaches follow the rules and regulations of N.F.Y.S.L., F.Y.S.A., F.I.F.A. and city, state, and local laws. Ensures that all coaches have been cleared by F.Y.S.A. in order to coach.

Information Technology Director:

Consult, develop, implement and maintain adequate solutions to insure the C.Y.S.A. operates at its fullest potential with minimal technological restraints.  Responsible for designing and delegating website and internet functions to appropriate personnel Responsible for assigning and removing individual access to select information systems as necessary.  Advise the board on issues involving the security and integrity of data collection, storage, and appropriate usage. 
Shall be responsible for determining technology specifications for development and maintenance of I.T. infrastructure. Provide reasonable training and support to C.Y.S.A. systems as needed.   Advise on the usage, procurement, and implementation or computer equipment and information systems.

Field Preparation:

 Responsible for the preparation of all fields, for all seasons and ensures they are ready for play. This includes but is not limited to: field marking, flag placement, goal placement, goal securing, and team bench placement.

Registrar/Scheduler:

Responsible for all recreational and travel registration, fee collection, and birth certification.  Duties are, but not limited to: registration, team placement, rule compliance and all other matters pertaining to p layers for recreational and travel soccer.

 Responsible for all aspects of travel soccer to include coaches, game schedules etc. Coordinates with North Florida Youth Soccer and GOT Soccer to schedule all games, enter teams, and ensure procedures are followed. The Director of Travel shall be the contact person for all make up games and modified schedules.

Tournaments Director:

Solicits, manages, and coordinates all tournaments played at the C.Y.S.A. Complex.

 

Members at Large:

 Additional Board Members may be may be elected to the Board of Directors as needed on an annual basis. Members at large do not have specific responsibilities, but are considered voting members of the board.

Referee Assignor:

 The Referee Assignor is an F.Y.S.A. certified position that assigns all referees for all games played at the C.Y.S.A. Complex. This is not an elected position but rather is an approved voting member of the Board of Directors to serve as the assignor. Assignors may be compensated as approved by the board.

Responsible for the recruitment and training of all referees.  Ensures that annual training is provided and schedules the same. Responsible for information dissemination and ensures that all referees are F.Y.S.A. and U.S. Soccer rule compliant. Ensures all game reports are completed and reported.

Committees: 

Committees will be created by the Board of Directors as needed. All committee chairs will be elected board members. Committee members will be made of elected board members and non-board members as deemed necessary to accomplish the task at hand.

Any C.Y.S.A. Board Member may hold more than one position on the Board of Directors as approved by the board. Regardless of the number of positions held each member has only one vote. If the C.Y.S.A. President holds more than one position on the board he/she shall still only be allowed to vote as a tie breaker.

Executive Committee:

An Executive Committee will consist of a Minimum of the President, Vice President, and the Secretary. The Executive Committee will meet over matters demanding immediate attention when it is impractical or impossible to call an Executive Board meeting. All actions of the Executive Committee are temporary until review by the Executive Board.

Appeals and Disciplinary Committee:

The Executive Board President, Vice President, Secretary will constitute the Appeals and Disciplinary Committee. The Committee will review and rule on all protests and appeals submitted. The Recreation Director will also serve on the Committee on issues regarding the Recreation Season.

These By-Laws unanimously approved at the regular meeting of the C.Y.S.A. Board of Directors for May on the 9th  day 2013 and are effective immediately.

 

24 -July -2014 - 07:44
2014  Columbia Youth Soccer Association